HIPAA Notice of Privacy Practices

Effective Date: 18APR2026


This Notice describes how medical information about you may be used and disclosed and how you can get access to this information.

Please review it carefully.

Saber Tactical Performance & Rehab (“we,” “our,” “the clinic”) is committed to protecting your protected health information (PHI) in accordance with the Health Insurance Portability and Accountability Act (HIPAA).

This Notice applies only to physical therapy (medical) services.

Performance Coaching and other non‑medical services are not subject to HIPAA and are stored separately.


1. Our Responsibilities

We are required by law to:

We may update this Notice at any time. The updated version will be posted on our website.


2. How We May Use and Disclose Your PHI

We may use or disclose your PHI for the following purposes without additional authorization:

A. Treatment

To provide, coordinate, or manage your medical care.

Examples include:

We use AI‑assisted documentation tools to support medical note generation. These tools process only clinician‑entered information and do not access or use client media without consent.

B. Payment

To obtain payment for services.

Examples include:

We do not bill private insurance directly.

C. Healthcare Operations

For administrative, quality improvement, and compliance purposes.

Examples include:


Physical therapy documentation does not determine duty status, return‑to‑duty clearance, or occupational qualification.

3. Other Uses and Disclosures Allowed by Law

We may also disclose PHI without your authorization when required by:

We will disclose only the minimum necessary information.


4. Uses and Disclosures Requiring Your Authorization

We will not use or disclose your PHI for the following without your written permission:

You may revoke authorization at any time in writing.


5. Your Rights Regarding Your PHI

A. Right to Access

You may request to view or obtain a copy of your medical records.

B. Right to Amend

You may request corrections to your PHI if you believe it is inaccurate or incomplete.

C. Right to Request Restrictions

You may request limits on how your PHI is used or disclosed.

We are not required to agree to all requests.

You may request that AI‑assisted tools not be used in your documentation. We will honor this request whenever feasible.

D. Right to Confidential Communications

You may request that we contact you in a specific way (e.g., phone, email).

E. Right to an Accounting of Disclosures

You may request a list of certain disclosures we have made.

F. Right to a Paper Copy of This Notice

You may request a printed copy at any time.

You may request a printed copy during any in‑person visit or by contacting us directly.


6. VA Community Care and HIPAA

For veterans receiving care through the VA Community Care Network (CCN):


7. Non‑Medical Services Are Not Covered by HIPAA

Performance Coaching and other non‑medical services are not subject to HIPAA.

These services maintain separate records that do not contain PHI.

Readiness scores and performance metrics are non‑medical and are not part of your medical record.


8. Complaints

If you believe your privacy rights have been violated, you may file a complaint with:

Saber Tactical Performance & Rehab  

or with:

U.S. Department of Health and Human Services  

Office for Civil Rights

www.hhs.gov/ocr/privacy

You will not be penalized for filing a complaint.


9. Contact Us

For questions about this Notice or your rights, contact us.

Email and text communication may not be fully secure. By contacting us electronically, you consent to communication through these channels.